preventionOS
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Prevention software vs spreadsheets.

Most prevention organizations run on Sheets, Google Forms, Sign Up Genius, a separate certifier tool, Zapier glue, and email chains. Free to assemble, expensive in staff hours, invisible to funders. preventionOS replaces the stack with one platform built for prevention work.

Capability matrix

Side by side, line by line.

Spreadsheets win on flexibility for one-off analysis. They lose on every recurring prevention workflow. Below is what each capability looks like on each side.

Cost to start
Free or near-free. Sheets, Forms, Sign Up Genius, a certifier tool, Zapier, email.
Paid platform. Pricing reflects organization size and module mix.
Real cost over time
Staff hours. A coordinator stitching six tools together every week is the actual line item.
One platform, one workflow. Staff time goes back to prevention work, not data wrangling.
Audit trail
Whatever the last person edited. Version history exists in some tools, not others. Nothing is connected.
One participant record across registration, attendance, pre/post, and certificate. Auditable for funders.
Facilitator certification tracking
A separate Sheet, usually maintained by one person. Lapses go unnoticed until a class is scheduled.
Facilitator lifecycle tracked end to end. Expiration alerts to the facilitator and the coordinator.
Pre/post analytics
Two Forms, a VLOOKUP, a fragile pivot. Repeat learners distort outcomes.
Built-in pre/post for knowledge gain, attitude change, and intent to act. Recertification-aware.
Funder reporting
A monthly cleanup project. Demographics never align across tools.
Funder dashboards and impact reports built into the module. Demographics dictionaries enforced at intake.
Coalition rollups
Email each member org for their numbers. Wait. Reconcile. Repeat.
Coalitions see member-org rollups on platform. Members keep their own data; the coalition sees the aggregate.
Resilience
Breaks the weekend the credit card on the registration tool expires.
One vendor, one bill, one support contact. Your data, your access, full exports anytime.
Why prevention organizations switch

Three reasons it actually happens.

The reporting gets defensible.

Demographics dictionaries are enforced at registration, not patched together at report time. Pre/post analytics are recertification-aware. Funders read the report once and stop asking follow-up questions.

Staff hours come back.

A coordinator stitching Sheets, Forms, Sign Up Genius, and a certifier tool together is doing data plumbing, not prevention. preventionOS collapses the plumbing into one workflow. The hours go back to facilitators, partners, and participants.

Institutional knowledge stays.

When the person who built the spreadsheet stack leaves, the knowledge usually leaves with them. preventionOS keeps the workflows, the participant history, and the facilitator lifecycle on platform. The next coordinator inherits a system, not a folder of files.

Frequently asked

Switching from spreadsheets to preventionOS.

How much does it cost to switch from spreadsheets to preventionOS?
Most prevention organizations already spend more on staff hours stitching their stack together than they would on preventionOS. We share pricing on a 30-minute call once we understand your size and module mix. Migration costs are scoped on the same call.
How does data migration work from spreadsheets and Sign Up Genius?
We import past participants, past cohorts, and past pre/post data from your existing Sheets, CSVs, and exports. Demographics get mapped to the preventionOS dictionaries during import so your historical reporting stays consistent. The import is run by a real human on our side.
What is the learning curve for staff used to spreadsheets?
Most coordinators are running their own cohorts on preventionOS within their first session. The interface is built around the prevention workflows your team already runs (registration, attendance, pre/post, certificates), so the muscle memory transfers. Onboarding is from a real human, not a help-center article.
What stays the same after switching?
Your curricula, your facilitators, your participants, your pre/post instruments, your certificate language. preventionOS is the operating system underneath your prevention work, not a replacement for the work itself. You can still export to Sheets anytime if a board member or funder wants raw data.
What is the ROI of moving off a spreadsheet stack?
The recurring win is the staff hours that used to go to manual reporting and reconciliation. The bigger win is what funders notice: clean demographics, defensible pre/post numbers, and reporting on time. Organizations also stop losing institutional knowledge when the person who built the Sheets leaves.
Talk pricing

See the number on a 30-minute call.

We will learn your size and module mix, walk through pricing on the spot, and scope what migration off your current stack looks like.

Book a pricing call →