preventionOS
Compare

Prevention software vs case management software.

Apricot from Bonterra, ETO, Penelope, and CaseWorthy are real software, built well for case-management of people in crisis. Prevention work is upstream of that. Training cohorts, facilitator credentialing, coalition activity, and pre/post evaluation across the seven verticals (child abuse and neglect, bullying, youth violence, sexual violence, intimate partner violence, suicide, and elder abuse prevention) are not the shape of a case record.

Capability matrix

Case management software, line by line, against preventionOS.

Case management software is the right tool for intake, service plans, MDT coordination, and ongoing case work with people receiving services. The prevention side of the same organization needs a different shape.

Core paradigm
Case records. Built around an individual in crisis: intake, plan, services, outcome, close.
Cohort and curriculum records. Built around training cohorts, facilitator credentials, and community-level prevention activity.
Multi-curriculum training
Often bolted on. Training is a service event attached to a case, not a first-class workflow.
Multi-curriculum on one tenant. Run any prevention curriculum (evidence-based, locally developed, custom) without per-curriculum upcharges.
Facilitator certification lifecycle
Not in scope. Case management tracks staff and case workers, not external facilitator credentials.
Full facilitator lifecycle: active, expiring, lapsed status with configurable expiration alerts.
Pre/post outcomes
Outcomes for case-management clients (housed, employed, safer). Not the pre/post knowledge / attitude / intent shape prevention funders ask for.
Pre/post knowledge gain, attitude change, and intent to act, recertification-aware. Built for prevention funders.
Coalition activity
No native concept. Coalitions are usually modeled as referral partners, which loses the structure prevention coalitions actually run.
Coalition rollups across member organizations. Members keep their own data; the coalition sees the aggregate.
Funder reporting
Reports built for case-management funders: SAMHSA SOR, HUD HMIS, OVC VOCA, state social services. Right shape, wrong audience for prevention.
Funder dashboards built for prevention funders: HHS, SAMHSA, OVW, OJJDP, state prevention block grants, RPE, PREP, PSSF.
Privacy posture for prevention
Optimized for client confidentiality on individual case records. Heavy structure for the upstream prevention work.
Privacy-aware participant records sized for prevention audiences (community members, school staff, parents, gatekeepers).
Built for
Intervention and direct service. Intake, forensic interviews, MDT coordination, ongoing case work.
Prevention. Upstream programs, training cohorts, facilitator credentialing, pre/post evaluation, coalition activity.
Why prevention organizations switch

Three reasons prevention work outgrows the case-management system.

Case records do not fit cohorts.

A 60-person training cohort, a school-wide bullying prevention rollout, or a community-level coalition meeting are not case records. Forcing them into the case-management shape loses fidelity and burns staff time on workarounds.

Funder shapes are different.

Case-management software ships reports for case-management funders. Prevention funders ask different questions: pre/post outcomes, demographics rollups, recertification status, coalition aggregates. Those reports get rebuilt every cycle by hand.

Per-seat math stops working.

Case-management software is priced for case workers. Prevention staff (facilitators, coordinators, coalition leads) end up paying full case-management seat prices for software they only use for the prevention slice. preventionOS is priced by organization size and modules adopted.

Frequently asked

Moving prevention work onto preventionOS.

We run case management AND prevention. Do we replace the case-management software?
No. Case-management software (Apricot from Bonterra, ETO, Penelope, CaseWorthy) is the right tool for the intervention side of the work. preventionOS is the operating system for the prevention side. The two stacks coexist. Case management stays for clients in services; preventionOS runs the upstream programs.
How does data migration work from case-management software?
For prevention work currently sitting inside the case-management system (training events, attendance, demographics, pre/post), we migrate it into preventionOS. The case records, intake notes, and service plans stay in the case-management system where they belong.
What is the learning curve coming from a case-management system?
Coordinators who have run case-management software find preventionOS familiar in shape (records, dashboards, reports) and lighter in workflow, because the prevention version of the work has fewer compliance forms than the intervention version. Most teams are running their own cohorts on platform inside their first session.
What stays the same after we switch the prevention side?
Your curricula, your facilitators, your participants, your funders, and your reporting cadence. What changes is that prevention work stops being a side note in a case-management system and becomes a first-class workflow on a platform built for it. Full data exports in human-readable formats are available anytime. Your data, your access.
What is the ROI of moving prevention work onto preventionOS?
Two lines. First, the per-user fees on the case-management system stop scaling with prevention staff who never needed a case-management seat. Second, the staff time spent forcing prevention workflows into case-management forms comes back, plus prevention funder reports stop requiring manual rebuild every cycle.
Talk pricing

See what the prevention side looks like on its own platform.

Book a 30-minute call. We will look at what your prevention work currently runs through, walk through preventionOS on the same workflows, and share honest pricing for your size and module mix.

Book a pricing call →